Select Your Participation Tier
All booth spaces are 10' x 10' in the open-air festival footprint. Secure your spot early before categories reach capacity.
Standard Business Vendor Booth
Ideal for local retail boutiques, artisan crafts, professional services, and community businesses.
- 10' x 10' Outdoor Booth Space in festival vendor market
- Bring own 10'x10' commercial popup tent, tables, chairs & displays
- Tent Leg Weights Required: Min. 40–50 lbs per leg (No ground staking allowed on pavement)
- Electricity is NOT provided & NOT available for business vendors (battery-powered lighting permitted)
- Trick-or-Treat Requirement: Must provide candy/treats for ~500 trick-or-treaters
- Marketing Perk: Attach your business card, flyer, coupon, or QR code to treats!
Restaurant Tasting Partner
Showcase your signature culinary flavors to thousands of hungry local coastal residents.
- 10' x 10' Food Station Space in the "Taste of Galveston Bay" feature
- ⚡ ONLY option with access to electrical outlet (must specify wattage/equipment during intake)
- Must provide ~500 sample-size portions of a signature food item
- Full Sales Allowed: Right to sell full-size portions, signature menu items, gift cards & merchandise
- Brand feature in official digital festival guide & event tasting map
- Must follow Galveston County Health District temporary food service regulations
📖 Current Magazine Advertisers
Active advertisers in Galveston Bay magazine receive a complimentary 10' x 10' booth space at the festival as part of their comprehensive advertising package! No Stripe payment is required.
Simply click the button below to submit your official booth intake details. Same booth rules apply (10'x10', weighted tent, candy for 500 trick-or-treaters; no electricity; subject to approval).
💎 Event Sponsorship Packages
Looking for high-impact brand dominance across Galveston Bay? Partner directly with Trunk or Treat, Shop, & Eat with our comprehensive municipal co-branded sponsorship tiers:
- • Silver Sponsor ($1,000): Logo on website, signage & festival guide
- • Gold Sponsor ($2,500): Premium booth, VIP hospitality, PA mentions
- • Platinum Sponsor ($5,000): Main stage banner, VIP access, digital full-page ad
How Registration Works
Follow our straightforward 4-step registration and onboarding process to secure your booth space.
Choose Option & Pay
Select your preferred booth tier above and complete the secure Stripe checkout link (or claim your advertiser booth).
Complete Intake Form
You will be directed to our official intake form to submit your business details, contact info, and booth specifics.
Management Review
Event management reviews your registration against category balance and safety guidelines within 2–3 business days.
Official Confirmation
Upon approval, you receive your official booth assignment, load-in parking pass, and vendor logistics guide.
Vendor Experience & The Recommended "Candy Marketing Strategy"
How smart local businesses turn 500 trick-or-treaters into loyal, paying customers!
🍬 The Candy Marketing Secret
Don't just hand out plain candy! Attach your business card, a $10 off coupon, flyer, special promo code, or a branded sticker with a QR code directly to each piece of candy or treat bag. When kids get home, parents empty and inspect their trick-or-treat bags—putting your offer directly on their kitchen counter!
🏆 Costume & Booth Decor Contests
Vendors are strongly encouraged to decorate their 10' x 10' booth in creative Halloween or coastal themes, and staff are welcome to wear costumes! We host a Best Decorated Vendor Booth Contest with festival trophies and featured social media spotlights across our media network.
🎟️ On-Site Lead Capture & Raffles
Run an interactive giveaway, raffle basket, or digital sign-up at your booth. Gathering 100–300 qualified local email addresses and phone numbers from nearby Galveston County residents provides marketing ROI that pays dividends for your business all year long.
Official Vendor Rules, Terms & Conditions
By registering or paying for a booth space at Trunk or Treat, Shop, & Eat, all vendors, restaurants, advertisers, and sponsors agree to strictly adhere to the following 18 official event policies:
1 Booth Footprint & Tent Weighting
All spaces are strictly 10' x 10'. Vendors must supply their own commercial-grade popup canopy tent, tables, chairs, and displays. Minimum 40–50 lbs of weight per tent leg is MANDATORY (sandbags, water weights, heavy metal weights). No ground staking is permitted due to asphalt and concrete surfaces.
2 Setup & Breakdown Hours
Vendor check-in and load-in is Thursday, October 29, 2026 from 2:00 PM to 4:30 PM sharp. All vendor vehicles must be removed from the event footprint by 4:30 PM. The event opens at 5:00 PM and concludes at 8:00 PM. No early teardown or vehicle entry is permitted until 8:00 PM and after crowd clearance.
3 Electricity Access Regulations
Electricity is NOT provided and NOT available for Standard or Premium Business Vendors. Battery-powered lights and displays are permitted. Electricity access is strictly reserved for pre-approved Restaurant Tasting Partners who specified electrical equipment during registration intake.
4 Trick-or-Treat Candy Requirement
Every participating business and organization vendor must supply candy or treats for an estimated 500 trick-or-treaters. All candy/treats must be commercially manufactured and individually sealed in factory wrappers (no home-baked unpackaged treats from retail vendors).
5 Recommended Marketing Attachment
Vendors are actively encouraged to tape or attach business cards, coupons, flyers, or QR code promotional stickers directly onto their trick-or-treat candy to drive post-event customer acquisition.
6 Registration Subject to Approval
Payment of registration fees reserves your request but does not guarantee acceptance. Bell Empire Media & Events reserves the right, in its sole discretion and subject to law, to approve or decline any applicant. If declined, a 100% refund of the registration fee will be promptly issued.
7 Category Exclusivity & Mix
To ensure high profitability and diversity, festival management regulates vendor categories and limits duplicate businesses. Acceptance is curated to protect vendors from direct competition within their specialized category.
8 Prohibited Merchandise & Displays
The following are strictly forbidden: weapons, fireworks, toxic or hazardous materials, illegal substances, adult/obscene materials, and unauthorized alcoholic beverages. All displays must maintain a family-friendly rating.
9 Sound & Amplification Limits
Official event music and announcements are provided by the festival's main stage sound system and live DJ. Independent speakers, microphones, or loud sound systems that interfere with neighboring booths or announcements are prohibited.
10 Trash & Waste Disposal
Vendors must keep their 10' x 10' area clean throughout the event. Upon breakdown, all boxes, packaging, and waste must be packed out or deposited in designated festival commercial dumpsters. Leaving trash in your space results in vendor disqualification.
11 Weather & Outdoor Operations
Trunk or Treat, Shop, & Eat is an outdoor, rain-or-shine community festival. In the event of severe weather that poses a safety hazard, festival management coordinates with City of Kemah officials and reserves the right to alter event schedules.
12 Cancellation & Refund Policy
If Bell Empire Media & Events declines an application, a full 100% refund is issued. For approved vendors who choose to cancel, written cancellation notice must be received by October 15, 2026. No vendor-requested refunds are issued after October 15, 2026.
13 Health Department & Food Compliance
Restaurant Tasting Partners and food vendors must comply with Galveston County Health District health codes, obtain any required temporary food permits, and follow standard food safety, handwashing, and temperature maintenance protocols.
14 Signage & Space Boundaries
All banners, signs, flags, racks, and displays must remain strictly inside the boundary of your allocated 10' x 10' footprint. Walkways and fire lanes must remain completely unobstructed at all times.
15 Parking & Vehicle Regulations
Vendor vehicles are allowed into the festival perimeter solely for rapid unloading during the 2:00 PM – 4:30 PM load-in window. Once unloaded, vehicles must be immediately relocated to designated vendor parking lots before booth assembly begins.
16 Professional Code of Conduct
All vendors, staff, and representatives must conduct themselves with courtesy, professionalism, and integrity. Disruptive behavior, harassment, or non-compliance with festival staff instructions will result in immediate removal without refund.
17 Insurance & Liability Release
Vendors are solely responsible for their merchandise, equipment, money, and personal safety. Bell Media Empire LLC, Seismic Rave Media, the City of Kemah, and Kemah Police Department assume no liability for loss, theft, damage, or injury.
18 Binding Acceptance of Terms
Submitting an online registration, issuing payment, or submitting the post-payment intake form constitutes full, legally binding agreement to all rules, schedules, guidelines, and terms outlined on this site.
Have Questions Before Registering?
Need assistance choosing the right tier, have questions about your Galveston Bay magazine advertiser booth, or want a custom multi-booth package? Our event team is here to assist you!